Various computer technology advancements have made our lives much easier as they automated many tasks which we had to do on our own in the past. Instead of wasting our effort and time, our gadgets are there to handle various tasks and processes.
One of the technologies that make our lives better includes artificial intelligence. AI has capabilities to make decisions combined with machine learning. AI is already implemented in many areas and used on a regular basis, but there is potential for further improvement and greater tasks that AI can handle in the future.
Today, AI is even used in assisting project management and we will explain how soon enough. However, there is potential for much better implementation of AI in project management in the future and we will talk about the 3 changes that we can expect to happen soon.
AI in project management today
The current AI solutions in project management are basically assistants that can help managers and leaders in a certain area related to team or project management. At the moment, AI can help with budgets, estimations, risk analysis, and similar tasks.
All of those exhausting, and simpler actions that need to be done by project managers can be automated. This means that automation is already making project management much easier. But there is still a lot of work to be done, as users must input data to the AI in a limited fashion, make corrections, and update their tools.
Still, we have only begun to scratch the surface when it comes to AI and project management and there are many exciting changes that await us in the future.
Better project understanding by AI
Artificial intelligence is now used to automate various actions in project management including repeatable processes, workflow management, and setting alerts. In the future, AI will be used to provide much greater support for everyone involved on a project by tracking more complex project workflow aspects, allowing it to recognize unnecessary actions, analyze performance, and even quantify outcomes.
This is because AI will be able to process information within a project and from various task descriptions. With all of this additional information that AI will provide to project managers, it will be much easier to make better decisions in management and improve the outcome.
AI will be able to help with personnel issues, recognize potential delays, recognize failed quality checks, notice the potential for supplier problems, and many similar actions. When you put all of this together, it becomes clear that project managers will get a robust tool for recognizing and preventing risks.
Improved and consistent data input
One of the biggest challenges for the current AI in project management systems is data. The quality of data is not on a high level and AI is unable to recognize it properly in order to use it. Additionally, team members rarely input constant data within the project management systems and this makes it difficult for AI to process data and learn from it.
Not only that AI can be used to remind people to be diligent and input data regularly, but it can also use this data for better prediction of routines, outcomes and employee behavior. Just look at the smartphones we have today. After you start using one, it takes only a couple of weeks for it to start predicting what you want to type, where you want to go, or remind you of something.
With the implementation of metadata to strengthen the relevance and clarity of project information, we will be able to understand projects in a better way and their overall outcomes. All of the information is there; it just needs to be gathered and used.
Meaningful AI decisions and advice
With better data quality, more information gathered, and a better understanding, not only will AI help make better decisions, but it will also be able to give concise and factual advice in the future. This might sound like a sci-fi plot, but AI will be able to handle and manage the most complex project management tasks in the future.
As AI gains information and learns about project management, teams, assets and resources, it will get comprehensive knowledge to create daily tasks for people or even assemble a whole team for a project. This is what awaits us in the recent future. AI is already used for usability tests of various prototypes to provide a better user experience and reduce bugs.
Just think about it, almost everyone now uses chatbots in business and this seemed impossible a couple of years back. Further research and implementation of AI will give us even better tools and greater business benefits in the future.